Member Avatar for nizuya

I manage a large database of contacts who are recipients of both digital and physical mailings.

Currently we use QuickBase to hold all of the information. Whenever we want to send out mailings we have to manually export the data. Additionally, any updates have to be made by a member of the staff. Obviously this is not ideal.

I am looking for software/service what can do all or most of the following:
- Hold database of contacts (email and mailing address)
- Automatically send electronic mail
- Easily export physical mailing address
- Users can update their own information via the web

Does anyone know of a service or software that can do this?!

Thanks,
David

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  • Latest Post Latest Post by AndreRet

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described the core pain: QuickBase holds the data but staff must export and push it for every campaign. Three practical approaches that balance cost, control and speed are useful here: 1) move contacts into an all‑in‑one marketing platform (contacts + email + self‑service preferences + CSV export), 2) keep QuickBase as the canonical store and automate bi‑directional syncs to a marketing provider, or 3) keep QuickBase and add a print/mail API for physical pieces while using a marketing platform for email — each has tradeoffs in cost and maintenance. (mailchimp.com)

Email and self‑service: modern email/CRM platforms include embeddable signup/update forms and preference centers so recipients can edit their own profile and subscription choices; they also export address fields as CSV ready for a printer. Using one of those saves development time and handles unsubscribe/consent automatically. If keeping QuickBase, use its embeddable forms plus an automated sync (webhooks/Pipelines or a connector) so updates flow both ways. (knowledge.hubspot.com)

Physical mail: treat address hygiene as a required pre‑step — verify/standardize (CASS/NCOA/MoveUpdate) before printing to avoid returns and to qualify for postal discounts. For automation, use a print‑and‑mail API (developer REST APIs exist) or a service bureau that accepts CSVs; many providers also offer address verification and batch APIs to integrate directly. Cache verification results to reduce API costs and test with small batches first. (lob.github.io)

Compliance and tradeoffs: follow CAN‑SPAM (accurate headers, clear unsubscribe, valid physical address) and, if EU/EEA contacts exist, GDPR rules on data access/rectification. A custom build (as offered) gives maximum control but has ongoing maintenance; SaaS reduces ops work at recurring cost; hybrid (QuickBase + integrations) is a common middle path that satisfies self‑service, exportability, and automation. Recommended next steps: map required fields for exports, pick one email platform or print API to trial, then automate syncs with QuickBase. (ftc.gov)

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Member Avatar for jlego

listrak.com might be able to help you, but it isn't cheap. i don't know if this will help you or not, just wanted to give a suggestion

Member Avatar for AndreRet

Why not get someone to design it for you. It will be much cheaper. You will not easy find freeware for such a requirement.:)

How much would you be prepared to pay, I'll do a web based app for you.:)

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