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Many of us have smart phones that have enabled easy access to multiple mailboxes on our phones. Thus, I have several emails that are linked to my cell and as a result, I have over 5000 emails to my cell. Why so many? Well, I am subscribed to many groups, spams, linkedin groups, newsletters, etc. So am I the only one in this boat? What do you recommend?

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Dani AI

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Three practical levers help most: reduce what arrives, separate incoming streams, and stop the phone from announcing everything. The thread already points to useful habits — described the overload, showed the value of filtering, and both and made the sensible call to keep work and personal traffic apart. The notes below expand on gaps those replies left and offer concrete, low-effort steps that work years after a thread was posted.

Cut the volume at the source. Run a single quick audit: search the inbox for “unsubscribe” and for the biggest senders, then change site notification preferences (social networks, forums, stores) to avoid email where possible. Use unique address variants (for example, address+news@example.com) so each service is easily tracked and filtered. For clearly malicious senders, filter-to-delete rather than clicking unsubscribe — that action can confirm an address to spammers.

Segregate and automate so the important stuff is always findable. Create a subscription/marketing address or alias and route newsletters there; keep one account for personal and VIP contacts. Server-side rules (labels + auto-archive) let newsletters pile up without pushing notifications. On the phone, enable sync for all accounts but allow notifications only for the personal/VIP account or for starred contacts — that preserves a unified inbox for reading without constant buzz.

Simple workflow to apply immediately:

  1. Run an “unsubscribe” search and remove low-value lists.
  2. Create a subscription alias and change major services to use it.
  3. Add server rules to auto-label/archive those messages.
  4. Disable push/notifications for the subscription account; keep Do Not Disturb or scheduled quiet hours active.

Cautions: unsubscribing from clearly fraudulent mail can backfire, so filter-delete those. For very large backlogs, a one-time bulk-archive (search + select all) clears the history quickly. Combining the above with the separation ideas already suggested by and produces a quiet phone and a searchable, manageable inbox.

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Member Avatar for Seten

Many of us have smart phones that have enabled easy access to multiple mailboxes on our phones. Thus, I have several emails that are linked to my cell and as a result, I have over 5000 emails to my cell. Why so many? Well, I am subscribed to many groups, spams, linkedin groups, newsletters, etc. So am I the only one in this boat? What do you recommend?

Hello,
I got similar problem. But I solved it by redirecting the emails through Gmail. Basically go to the websites and change the email in your profile to send to the gmail. After it, change the email address to your email-mobile-account. Then make a redirection to the mobile.
In gmail I made some filters, that block the spam-type of emails(not wanted) to be redirected to cell phone.
Or make a filter on the gmail to redirect only those websites that you wish and all other save to some folder.

website->email@gmail->email@mobile

This depends on your needs and also on the settings of your provider. :)
Oh and one thing, I setup my WMobile to turn GSM durring night. Now I have a good and quiet sleep :)
I am living with this setup for 4 years and I am ok with it.

Edited by Seten because: add
Member Avatar for jay 11

Dang! That's a lot of emails to your phone! :) do you really need that many? I have to think it is distracting. I maybe get about 20 per day. I have to admit though - if i linked my work email to my phone, i would get about the same as you. However, i chose to keep work separate. Otherwise, i think i would go crazy. :)

Member Avatar for MktgRob

I am about to take the plunge and get a blackberry. Right now my gmail account has a lot of content coming in due to subscription I have as well as personal e-mails. When I get the blackberry, as it is primarily for personal use, I will use the blackberry mail for private e-mail and use the gmail for all other stuff. None of the automated mail I subscribe to is that important that I need to be able to read it ASAP.

Member Avatar for Seten

I am about to take the plunge and get a blackberry. Right now my gmail account has a lot of content coming in due to subscription I have as well as personal e-mails. When I get the blackberry, as it is primarily for personal use, I will use the blackberry mail for private e-mail and use the gmail for all other stuff. None of the automated mail I subscribe to is that important that I need to be able to read it ASAP.

For any subscription I have a different email account. It is quite useful, because I only forward my personal email account to my mobile and partly those from work (when out of office and marked as important).
And my so called subscriptions email account is being heavy filtered to remove all the spammers.

Member Avatar for InsightsDigital

I like the blackberry since I can see my emails all in one but one thing for sure, I sure did not link my work email to my blackberry even though many people at my job did. If I did this, my cell would have much much more emails and it will drive me insane.

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