Member Avatar for ss125

I have recently configured my online outlook account with my gmail id. All my configuration were done. But after configuration outlook is downloading all my previous mails. I want to stop the unnecesary download of old mails. I want to configure it such that it should only download/sync today's mail only.

Is there is a way to accomplish it?

Thanks in advance...

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Dani AI

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If Outlook is pulling every message from your Gmail account, the easiest and most reliable fixes are server-side (change what Gmail exposes) or client-side (tell Outlook to fetch less). Which one to use depends on whether your Outlook account was set up as POP or IMAP.

Gmail (server-side) options that prevent a big initial download:

  • If you are using POP, change Gmail Settings -> Forwarding and POP/IMAP -> POP download to "Enable POP for mail that arrives from now on". That prevents POP clients from seeing older mail. Stop Outlook while you change this so it does not continue an existing sync.
  • If you are using IMAP, move older conversations out of any label that Outlook subscribes to, then in Gmail Settings -> Labels uncheck "Show in IMAP" for that label (or for All Mail). To do this in bulk, use a Gmail search like before:YYYY/MM/DD, select all results and apply a label or create a filter to auto-label older mail.

Outlook (client-side) ways to reduce bandwidth:

  • Use Send/Receive Groups to download headers only: Send/Receive -> Send/Receive Groups -> Define Send/Receive Groups -> Edit -> choose the account and set folder options to "Download headers only" (or turn off downloading attachments). For Exchange/Outlook.com accounts use the "Mail to keep offline" slider (File -> Account Settings -> Change) to limit cached mail.
  • If an initial sync already started, close Outlook before changing Gmail or Outlook settings to prevent more data transfer.

What was suggested earlier by and can work in a pinch, but both still rely on Outlook seeing the mail first. For limited office bandwidth, the server-side approaches above are safest: they stop old mail from being offered to Outlook in the first place. Back up or export a PST before doing large moves or deletes if you need a local copy.

Recommended Answers

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Member Avatar for CimmerianX

Nope.

If you want to retain mail on the server, make sure that you don't have the "delete mail on server when I delete it here" selected, and just delete the mail from outlook's inbox once it's done syncing.

Member Avatar for Reverend Jim

Move all the messages in your gmail inbox into a new gmail folder that you create.

Member Avatar for ss125

@CimmerianX,
Since I must limit my bandwidth in office. I cant able to download all the contents of the mail. So your method fails here.

@Reverend Jim,
Hope this should do what I want...

Thanks to you both for a fast reply....

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