Member Avatar for TwoBigCats

greetings,

on my xp / ofc 2007 system, i have copied several documents in to a single doc. on the far right hand side / past the right hand margin, there appears a great deal of white space... to what appears to be a page width of ~10". i have checked / re-checked the page size, orientation, etc, and can't find the hiccup. seems likely to be operator error, but in a 400 page doc (w/images) i'd appreciate any tips you have to offer on finding the error / hiccup.

thx in advance.

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Dani AI

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Extra white space to the right of the printed page is usually a display option, not a page-size bug. As suggested, printing a single page or using Print Preview quickly shows whether the extra area is only on-screen. In this thread resolved it by changing the review/display settings — that is the most common root cause when the margin looks ok but the right side is full of empty space.

Quick steps to diagnose and fix (Word 2007 and later):

  • Print or use Print Preview to confirm if the problem is only on-screen.
  • Switch to Print Layout (View -> Print Layout) so Word shows real page boundaries.
  • On the Review tab, change the display for review (menu names vary by version). Choose a view that hides markup (Final / No Markup / Original).
  • If tracked changes/comments are creating balloons in the right margin: Review -> Show Markup -> Balloons -> choose “Show All Revisions Inline” or turn off Comments/Formatting as needed.

If that does not fix it, check these common causes:

  • Section breaks with different margins: enable Show/Hide (¶) and inspect section breaks, then Page Layout -> Margins for each section.
  • Floating objects or wide images: select the graphic and set text wrap to “In line with text” to see if the layout changes.
  • Corrupt display state: save a copy, accept/reject tracked changes on the copy, or paste the content into a new document as a last resort.

Caution: accepting all changes is destructive. Always save a backup before mass-accepting or removing markup.

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Member Avatar for Bob_180_Bob

Hi and welcome to Daniweb,
Can you try printing just one page and see if it is just on the display or actually there in the printed page.
Whenever I have a similar formating problem with word, I have found it impossible to repair without starting again. If you open a new document and copy and paste it is normally the same problem as when you started. But as I said, it has only been on the display, not on the printed page.

Member Avatar for TwoBigCats

hi bob,

thx for the quick feedback. prior to reading your post, i contacted a friend who is an expert w/word formatting issues. we used gotomeeting to allow him to view / access my desktop and he immediately saw that i was not displaying the doc in the "final" review mode. we changed the setting and, voila, problem solved.

thx again for your feedback, very much appreciated.

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