Member Avatar for ptaylor965

Is it possible to insert a list of addresses into the exchange servers "Address Lists" (like the GAL) for all outlook users to see.

This list is for a batch of e-mails addresses everyone here needs to access but these addresses are not from our domain

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: you can make external addresses visible to everyone, but they must exist as directory objects on the Exchange/AD side. was pointing you in the right direction — here are practical options and where to do them in Exchange 2000 / Active Directory.

Create mail-enabled contacts + a mail-enabled distribution group

  • On a machine with the Exchange admin tools/AD snap-ins, open Active Directory Users and Computers (ADUC). Put the external entries in a dedicated OU for easy management. Create a Contact for each external address (New -> Contact in ADUC) and then mail-enable that contact using the Exchange tools (or during creation if the Exchange extensions are installed). Create a mail-enabled Distribution Group (use Distribution type and Universal scope if it must be visible across the organization) and add those mail contacts as members. Mail-enabled contacts and groups will show up in the GAL/address lists after Exchange processes AD changes; update the Offline Address Book (OAB) to push changes to cached Outlook clients.

Alternative: Public-folder contact address book

  • If you do not want AD objects, create a Contacts-type public folder, add the external contact items, enable "Show this folder as an e-mail Address Book" in the folder properties, and give users read access. This is easier to maintain but is usually online-only (cached Outlook users may not see it offline).

Tips and cautions

  • Keep external contacts in their own OU so you can target Address Lists by OU or attribute. For large batches, import contacts into AD (csvde/ldifde) and then mail-enable them. Mail contacts are not security principals and cannot be used for authentication. For Outlook cached-mode users, rebuild/regenerate the OAB after changes.

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Member Avatar for bobbyraw

as the admin you can create a new group lets say all these email are from a company u do business with you can creat a group call ( company name) and add al the email address uder that group. then you decide who will have access to it

Member Avatar for ptaylor965

Yes but how/where?

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